Converting a Solution to an Action

Risk mitigation solutions can be converted to an action from within the risk assessments area. The Risk Solution can be kept in isolation from the planning framework if you do not link the solution to the business plan. If it is linked to the business plan however, the data in the risk solution page will synchronise with the action or task information in planning area. For detailed business rules, click here.

Follow the steps below to turn a risk mitigation solution to a risk action.

STEP 1: To do this, click on the Risk Solution title hyperlink.

STEP 2: Provide the following additional details.

Field	Description/Instructions	Mandatory/Optional
Title	Specify the title of the solution	Mandatory
Resource Requirement	Enter the resource requirement for the risk	Optional
Responsible Officer	Dropdown allows selection of a responsible officer from staff list defined in staff management area	Mandatory
Business Unit	Dropdown allows selection of a business unit. Business Unit field will default to the particular Business Unit of the Responsible Officer selected.	Mandatory
Start Date/End Date	Allows entry of a Start/End date for the Risk Solution	Mandatory
Revised Start Date/Revised End Date	Allows selection of a Revised Start/End date for the Risk Action. This will only be available if your organisation has opted to utilise the revised date functionality.	Optional
Reporting Frequency	Dropdown allows selection of a frequency. Reporting frequencies are defined by Risk Administrator via 'Advanced Settings' area	Mandatory
Next Update Required	Displays an automatically calculated date based on reporting frequency	N/A
Progress Information
Status	Select the status from the dropdown list	Mandatory
Percentage Complete	Text field allowing numeric value(0–100) to be entered as the percentage completed	Mandatory
Progress Comments	Allows entry of progress comments	Optional

The 'Last Update by' and 'Time Stamp' are automatically generated fields which display the name of the user who did the most recent update and the date/time.

An email reminder is linked to the ‘Next Update Required’ date. This is established through Risk Settings > Email and will send an email to the Responsible Officer of the relevant Risk Solution on the date that the next update is required.

STEP 3: Click Save.

STEP 4: To include this Risk Action to your business plan, click the ‘Add to Business/Strategic Plan’ button and follow the procedure for linking to new Actions/Tasks as outlined here. This is so that the Risk mitigation action you defined here can be added as new actions or tasks in the strategic or business plan which will enable them to synchronise both ways.

A risk solution which is saved as a risk action will be displayed on the SYCLE and Risk homepages of the corresponding responsible person. Therefore, all the risk actions the user is responsible for (not necessarily the solutions identified by the user) will appear on these homepages.

If a risk solution has already been linked to an action then the user will not be allowed to link the solution again to another action.

Last revised: November 26, 2017