Adding New Task/Process

Process/Task details page allows you to record process/task and its details and select a set of hazards and sub-hazards associated with the process/task

You can add a new task using the following three methods:

Using the Plus icon in the Hazard Register page.
Using the 'Copy' button given against the hazards in hazard register page.
Using he Plus icon in the Hazard list.

STEP 1: Once you navigate to the create a new process/task page, make the selections for the following fields

Fields	Description
Status	You can select the status of the task from the dropdown list. default selection is 'Active'.
Process/Task	Define the title for hazard/task
Responsible officer	Select the Primary Responsible Officer
Secondary Responsible Officer	Select the Secondary Responsible Officer
What event could occur	Describe the task if required
Reported By	You can select a name from the dropdown menu or manually enter a name
Location	Type the location
Reported Date	Include the reported date for the task
Business Unit	Select the Business Unit from the dropdown menu. All business units added within Planning area will be available.
Service profile	Select the Service profile from the dropdown menu. All Service profiles added under the selected business unit within Planning area will be available.
No of people at risk	Give the number of people at risk
Reporting Officer	Select the Reporting Officer from the dropdown menu
Secondary Reporting Officer	Select the Reporting Officer from the dropdown menu

The fields available will depend on the configurations done by your system administrator.

STEP 2: Click on the 'save' icon. When the record is saved the Hazard/Sub-Hazard grid will be displayed allowing you to select the potential hazards for the process/task.

STEP 3: Click Link Hazard to link hazard and sub- hazards to a process/task

The grid would contain two columns; Hazard and Sub-hazard. Hazard would display a dropdown of all hazards added through Framework> Hazard Settings> Hazard. The sub-hazard column would display a multi select box where the list would only display the sub-hazards for the selected Hazard.

STEP 4: Select the hazards and sub-hazards and click save.

The assessments tab will be enabled to conduct assessments for each linked hazard/sub-hazard.

If you use the 'Copy' button from the Hazard Register page, you would be taken to a 'copy hazard' page which allows you to edit the duplicated details of the task which you copied.

STEP 1: You can edit the title of the task (when the hazard is copied, the title will be auto populated as "copy of <task title>")

STEP 2: Edit the remaining fields which are explained in the above table, as required.

STEP 3: Click on the save icon to add the copied hazard as a new hazard.

Process/Task can be created by an Administrator, Hazard manager or a Hazard Creator.
Hazard Creator would only be able to create the process/task, link hazards/sub-hazards and do the initial assessment.
Responsible Officers/Reporting Officers (Primary and secondary officers for Hazards) -
- Edit and view process/tasks that he/she is the responsible/reporting officer for.
- Conduct assessments for process/tasks that he/she is the responsible/reporting officer for.
- Submit hazard assessment.
- Send assessment for sign-off.
- Add, edit, delete, and view all action in the action plan of the process/task that they are responsible/reporting officer for.
- Notified when an assessment is created with the user as responsible/reporting officer.
- Notified of upcoming and overdue assessments.
- Notified when an assessment is signed off.
Responsible Officer (For Actions) -
- Edit and view all actions that he/she is responsible officer for.

Last revised: November 26, 2017